Input
Walk the property
Capture each room with any phone. Standard walkthroughs can be silent as long as the property is clearly visible.
Properly Actionable Intelligence
Actionable Intelligence for property onboarding with the detail of a month-long setup.
Walk each room with any phone. Standard walkthroughs can be silent. Most rooms take less than a minute.
Properly AI turns the walkthrough into structured operating intelligence: rooms, assets, appliances, amenities, safety items, maintenance needs, local risks, guest instructions, and compliance reminders — then generates the workflows needed to run the property.
One simple capture process. Expert-level output. Automated from there.
Video-to-operations
One walkthrough becomes the operating layer.
Actionable Intelligence converts simple video capture into instructions teams can use: maintenance notes, restock guidance, staging rules, inspection prompts, guest answers, and property-specific checklists.
AI extraction
Read the operating signals
Properly identifies rooms, assets, appliances, amenities, safety items, supplies, local context, and operator rules from the capture.
Outputs
Generate usable work
The property record becomes the source for turnover checklists, inspections, maintenance notes, guest answers, and provider handoff.
Operating instructionsMaintenance notesRestock guidanceStaging rulesProperty-specific checklistsGuest support context
How it works
What happens after the video is the hard part.
Walk the room with any phone. Upload the video. Properly observes the property, enriches what it finds with local context and compliance data, and generates the complete set of workflows needed to run it.
It observes the property
Properly identifies rooms, assets, appliances, amenities, safety items, supplies, controls, wear points, and guest-facing details from the walkthrough itself.
It enriches what it finds
The system adds appliance care, maintenance context, local risks, seasonal pressure, local STR rules, and compliance reminders specific to the property and address.
It generates the workflows
Properly produces the downstream workflows: turnover checklists, inspection tasks, guest answers, guide content, maintenance work, provider instructions, owner documentation, and compliance reminders.
Operational proof
Actionable Intelligence is built for fewer guest-discovered issues.
4.5M+
turnovers managed
Operational history behind Properly workflows.
80%
fewer turnover errors
Typical reduction after Properly adoption.
$5
per inspection
Expert review plus AI quality checks.
$3K
bad review risk
Estimated revenue impact of one preventable review.
AI property onboarding software
What Actionable Intelligence gives operators after the walkthrough.
Actionable Intelligence gives vacation rental teams a faster way to move from property capture to operating readiness: faster onboarding, property-specific workflows, AI-generated checklist context, and guest-ready instructions built from the home itself.
AI property onboarding
Turn a standard phone walkthrough into a structured operating record for a vacation rental, without asking the operator to rebuild every detail by hand.
Generated operating workflows
Use the property record to create the checklists, guest support prompts, maintenance tasks, inspection needs, and provider instructions that keep the home running.
Property-specific context
Capture the details that generic templates miss: rooms, amenities, appliance care, safety considerations, local risks, seasonal needs, and owner preferences.
Faster launch readiness
Help teams move from empty account to usable operating system quickly, especially when taking on new homes, portfolio transfers, or seasonal inventory.
Buyer fit
Built for operators who need property context to travel with the work.
Actionable Intelligence is best for teams onboarding new homes, inheriting portfolios, rebuilding SOPs, or standardizing quality across distributed service providers.
Property managers
Capture a new home once and give operations, guest support, maintenance, and inspection teams the same operating record.
Portfolio transfers
Turn scattered owner notes, listing details, and walkthrough context into reviewable workflows before the first guest arrives.
Quality teams
Give cleaners, inspectors, and managers property-specific standards instead of generic checklist templates.
Demo expectations
What we cover in the AI demo
- Review a sample walkthrough-to-dossier flow.
- Show the operating record, checklist context, and generated tasks.
- Map your onboarding workflow and portfolio size to the right next step.
- Answer data, privacy, and human-review questions before rollout.
Data posture
Property data is treated as operating context, not marketing copy.
Public examples are staged or redacted. Demo conversations can use sample property data, and customer walkthroughs are reviewed with privacy, access control, and operational sensitivity in mind.
Launch path
From walkthrough to working operations.
The goal is not a prettier document. It is a faster path from new property to verified, repeatable work.
Step 1
Capture once
Walk each room with any phone, including silent video when needed, and give Properly the visual context to work from.
Step 2
Review the record
AI structures the property, then teams can review the generated record before it powers live workflows.
Step 3
Operate from the record
Use the record for checklists, inspection prompts, provider instructions, restock rules, guest answers, and maintenance notes.
Manual onboarding vs AI onboarding
Manual setup leaves too much operating context behind.
Actionable Intelligence is built to capture the context that normally lives in calls, messages, drive folders, and the memory of the person who onboarded the home.
Workflow
Manual onboarding
With Actionable Intelligence
Property capture
Manual onboarding
Manual setup depends on long calls, scattered photos, spreadsheet notes, and what each team member remembers.
With Actionable Intelligence
Actionable Intelligence starts with one walkthrough and turns observed property context into a reusable record.
Checklist creation
Manual onboarding
Teams copy a template, then gradually patch in property-specific steps after mistakes surface.
With Actionable Intelligence
The property record gives Properly the context to generate workflows based on what is actually in the home.
Guest support
Manual onboarding
Answers live across guidebooks, inbox history, owner notes, and the memory of the person who onboarded the home.
With Actionable Intelligence
Guest-facing instructions can draw from the same structured context used for turnovers, maintenance, and inspections.
Maintenance readiness
Manual onboarding
Appliance quirks, amenities, safety checks, and local risks often stay hidden until a guest or cleaner reports an issue.
With Actionable Intelligence
Known operating context is surfaced earlier so teams can review, assign, and maintain the right work before it becomes urgent.
From one walkthrough
One property record. Core operating workflows.
The walkthrough becomes the property-specific operating base for turnovers, guest support, maintenance, inspections, provider training, documentation, and compliance reminders.
Property record
Harbor Cottage
Turnovers
Guest support
Maintenance
Inspections
Provider training
Documentation
Compliance reminders
Dossier proof
The output is not a video summary.
Properly builds a structured property dossier: every room, asset, keyframe, and operating prompt captured and ready to act on.
Rooms
Identified, deduplicated, and organized by sightline.
Assets and keyframes
Appliances, fixtures, amenities, supplies, and controls catalogued with visual reference points.
Appliance dossiers
Operating context for appliance care, maintenance, manuals, and recall research where available.
Safety checks
Smoke, CO, egress, pool, hot tub, electrical, and other property-specific checks surfaced for review.
Local risks
Climate, water, wildfire, flood, seismic, pest, and seasonal operating pressure added to the record.
Compliance reminders
Local STR rules, posting requirements, documentation prompts, and compliance reminders surfaced for operator review.
Generated, not templated
This is not a template checklist.
A Properly checklist is generated from the property itself. The system knows what rooms exist, what assets are visible, which appliances need attention, which amenities require verification, which safety checks matter, what the local risks are, what season it is, what quality tier the property sits in, and what work is due now.
It does not ask the operator to build the checklist. It composes the checklist automatically.
FAQ
Actionable Intelligence questions, answered.
What is Properly Actionable Intelligence?
Actionable Intelligence is Properly’s AI property onboarding system. A team walks through a vacation rental with a phone, and Properly turns that capture into a structured operating record that can support checklists, guest support, maintenance, inspections, provider training, documentation, and compliance reminders.
Does the walkthrough need to be scripted?
No. Standard walkthroughs can be natural and even silent. The goal is to capture the actual property clearly enough for Properly to identify rooms, assets, amenities, appliances, safety items, and operating context.
What does Actionable Intelligence generate after onboarding?
It generates operating workflows from the property record: turnover steps, inspection prompts, guest instruction context, maintenance tasks, provider notes, documentation needs, and property-specific review items.
Is this just a video summary?
No. The video is only the capture method. The output is structured operating intelligence that can be reused across the workflows needed to run the property.
Can I see a sample dossier?
Yes. Early public examples should be staged, redacted, or image-based so operators can understand the shape of the dossier without exposing sensitive property details or operating context.
How does this help property managers convert new homes faster?
It reduces the time between signing a home and operating it well. Teams can capture the property once, then move faster toward usable checklists, guest answers, maintenance planning, and quality review.
See Actionable Intelligence on a real property.
Book a 30-minute demo. We'll run a property through the system and show you the operating record, checklists, and workflows it generates — live.